Every system we build, explained.

A website form comes in at 11:52 on a Saturday. Nobody sees it until Monday. By then they've booked someone else.

1. A form or email enquiry arrives.
2. It's read and answered with a reply about what they actually asked.
3. It's routed to the right person.
4. A reminder fires if nobody picks it up.

Saves

Weekend and evening enquiries going cold before anyone sees them.

You stay in control

Replies come from wording you approved. Anything unusual goes to a person.

Suits

Trades, law firms, accountants, property, clinics, home improvement

To build

from £495

Lunchtime. The phone rings eight times and the front desk is out.

1. Answers in your business's name, in a natural voice, at any hour.
2. Books the appointment, takes the details or puts the caller through.
3. Sends the team a summary of every call, with the recording.

Saves

Calls that ring out while you're with a customer, and the cost of staffing the phone all day.

You stay in control

Anything urgent or unusual is put through to a person.

Suits

Dental practices, clinics, trades, vets, garages, law firms, property

To build

from £695 · UK typical about £2,000

Someone's on your website at 10pm with a question your FAQ page doesn't quite answer.

1. Answers from your own documents, showing where the answer came from.
2. Books or takes details when asked.
3. Hands over to a person when it isn't sure.

Saves

The visitor who leaves because nobody could answer at 10pm, and the same questions answered by hand every day.

You stay in control

It never guesses. Unclear questions go to the team.

Suits

Clinics, law firms, lettings, online shops, gyms, schools

To build

from £695 · UK typical about £1,500

Half your customers would rather WhatsApp than ring. Your phone has 23 unread chats.

1. Answers prices, opening hours and availability.
2. Takes a booking or a job request.
3. Sends you a summary of each chat.
4. Hands over on anything else.

Saves

Replying to the same WhatsApp questions between jobs, and bookings lost in an unread chat.

You stay in control

You can jump into any chat, and it stops when you do.

Suits

Salons, restaurants, trades, tour operators, property, gyms

To build

from £695 · UK typical about £2,000

Enquiries come in by phone, form, WhatsApp and email. Some get answered.

1. Missed calls, forms and messages collected in one place.
2. Each one gets an instant reply.
3. Quotes chase themselves.
4. Reviews are asked for when the job's done.

Saves

Four separate tools and the gaps between them: one system answers, chases and asks for the review.

You stay in control

You see and approve the wording for each step.

Suits

Trades, home improvement, clinics

To build

from £795

The job went perfectly. The customer said they'd leave a review. They didn't.

1. The job is marked done.
2. A short thank-you text goes out with the review link.
3. One reminder, then it stops.
4. Unhappy replies go to you, not to Google.

Saves

Remembering to ask every customer, and the reviews you never got from happy ones.

You stay in control

Unhappy replies always reach you first.

Suits

Trades, dental practices, salons, gyms, restaurants, garages

To build

from £195

1,400 past customers in a spreadsheet. Nobody has spoken to most of them in two years.

1. The list is cleaned and checked against opt-outs.
2. Each customer gets a message that mentions what they last had done.
3. Replies come to your inbox.
4. Anyone who says no is never contacted again.

Saves

Paying to win new customers while past ones who'd come back are never asked.

You stay in control

You sign off the list and every word before anything goes.

Suits

Dental practices, gyms, salons, garages, boiler servicing, accountants

To build

from £495 per campaign

Tuesday 2pm is empty again. They didn't cancel. They just didn't come.

1. A reminder goes out 24 hours before.
2. They reply YES, or move it.
3. A cancelled slot is offered to the waiting list.
4. The diary updates itself.

Saves

Empty slots from people who forgot, and the reminder calls the front desk makes every afternoon.

You stay in control

Staff see every change. Nothing moves a booking without a reply.

Suits

Dental practices, clinics, physios, salons, gyms, driving instructors

To build

from £695 · UK typical £1,500

180 recall calls to make this month and nobody has the time.

1. Calls a list you approved.
2. Confirms, rebooks or takes a message.
3. Logs the outcome of every call.

Saves

Hours of recall and confirmation calls, made by a voice agent that keeps to UK calling rules.

You stay in control

The list and the script are approved first, and anyone can ask for a person.

Suits

Dental recalls, servicing reminders, event confirmations, surveys

To build

from £2,950 · UK typical about £8,000

The same type of email answered from scratch twenty times a day.

1. Reads the incoming email.
2. Drafts a reply from your past replies and documents.
3. You edit and send.

Saves

Writing the same answers from scratch, while every reply still goes out in your words.

You stay in control

It drafts. A person sends.

Suits

Law firms, accountants, property, customer service teams, agencies

To build

from £1,450 · UK typical about £4,000

Someone opens a supplier PDF, reads the total, picks the supplier, types the VAT, and hopes they didn't swap two digits.

1. The invoice arrives by email.
2. Supplier, lines, VAT and total are read off it.
3. It's checked: VAT adds up, not a duplicate, a known supplier.
4. A draft bill waits in your accounts for approval.

Saves

Typing every supplier invoice by hand, and the mistakes that come with it.

You stay in control

Nothing is posted to the accounts until someone approves it.

Suits

Trades, accountants, restaurants, wholesalers, construction

To build

from £1,450 · UK typical about £4,500 to £8,000

£11,400 out in unpaid invoices. Chasing them is the job everyone puts off.

1. Checks what's overdue in your accounts.
2. Sends a polite reminder, then a firmer one.
3. Stops the moment it's paid.
4. A weekly list of who's still late.

Saves

The chasing nobody wants to do, and the cash that sits unpaid while nobody does it.

You stay in control

You approve the tone. Disputes go straight to you.

Suits

Trades, agencies, consultants, wholesalers, cleaning companies

To build

from £695 · UK typical £1,500

A gas certificate expired last month. Nobody noticed until the tenant asked.

1. Dates are read from the documents.
2. Reminders go out before each one expires.
3. A list of what's due this month.

Saves

Spreadsheets of expiry dates, and the certificate that lapses unnoticed.

You stay in control

You book the work.

Suits

Landlords, electrical, gas and fire safety firms, care homes

To build

from £6,950

Booking a job means three texts, a phone call and a scribble in the van diary.

1. Shows real availability.
2. Suggests slots near jobs already booked.
3. Confirms and reminds.

Saves

The back-and-forth to agree a time, and driving across town between jobs that could have been next door.

You stay in control

You can block or move anything.

Suits

Trades, cleaners, mobile services, tutors, clinics

To build

from £12,950

'Where's the latest price list?' asked in the team chat for the fifth time this month.

1. Answers from company documents and systems.
2. Pulls figures from your CRM or job software.
3. Says when it doesn't know.

Saves

Interruptions to the one person who knows where everything is.

You stay in control

It reads. It doesn't change anything without a person.

Suits

Agencies, accountants, law firms, construction, any team over ten

To build

from £1,950 · UK typical about £6,000 to £8,000

Everyone in the office uses ChatGPT. Everyone gets different answers. Nobody gave it the price list.

1. Your company documents loaded into a shared project.
2. Instructions written in your business's voice.
3. Tested prompts for the jobs people do every week.

Saves

Everyone pasting the same context into ChatGPT, and answers that contradict your own prices.

You stay in control

You decide what goes in.

Suits

Any office, agencies, consultants, estate agents

To build

from £695 · UK typical £1,500 to £2,500

Asking ChatGPT 'which jobs are still unpaid?' and it has no idea, because it can't see your system.

1. A secure connector to your own software, accounts or CRM.
2. Ask in plain English.
3. Every change it suggests needs a yes.

Saves

Running reports and searching screens to answer a simple question about your own business.

You stay in control

Read first. Anything that writes needs approval.

Suits

Any business with a system: trades, accountants, online shops

To build

from £1,950 · UK typical about £6,000 to £8,000

'Can you resend that document?' for the third time this week.

1. A login for each customer.
2. Their documents and progress in one place.
3. Uploads go to the right job.

Saves

Resending documents and answering 'where are we up to?' by phone and email.

You stay in control

Staff control what each customer sees.

Suits

Accountants, law firms, construction, property management, agencies

To build

from £12,950

Every order copied by hand from the shop into the warehouse system.

1. Connects the two systems.
2. Moves the data on each change.
3. Logs and retries anything that fails.

Saves

Copying orders and records from one screen to another by hand.

You stay in control

Failures are reported, never silently dropped.

Suits

Online shops, wholesale, logistics, any two systems that don't talk

To build

from £695 · UK typical £2,000 to £7,000

Checking six competitor websites every Monday for price changes.

1. Public sources read on a schedule.
2. Cleaned and de-duplicated.
3. Changes highlighted.
4. Delivered to a sheet or your CRM.

Saves

An afternoon of copy and paste every week.

You stay in control

The sources are agreed first, and only public or licensed data is used.

Suits

Property, recruitment, wholesale, business-to-business sales, research

To build

from £695 · UK typical £1,500 to £3,000

Monday morning, pulling numbers from four systems into one spreadsheet.

1. Pulls from each system overnight.
2. One page of the numbers that matter.
3. Flags anything unusual.

Saves

The Monday spreadsheet, and deciding on last month's numbers because this week's weren't ready.

You stay in control

Read-only. It reports; it doesn't change anything.

Suits

Owners of any business, multi-site firms, franchises

To build

from £6,950

Someone looking through hundreds of photos to find the ten that matter.

1. Photos come in.
2. Each one is checked for what matters.
3. The ones that need a person are flagged, with the reason.

Saves

Looking through every photo to find the few that need attention.

You stay in control

Flags go to a person. Nothing is decided on a photo alone.

Suits

Property, insurance, solar, construction, agriculture, retail

To build

from £2,950 · UK typical £30,000 and up (enterprise guides)

The right tender was published, closed, and nobody saw it.

1. Reads public contract notices.
2. Filters by trade, size and area.
3. A short morning list with deadlines.

Saves

Searching contract portals by hand, and the tender found a day after it closed.

You stay in control

You decide what to bid for.

Suits

Construction, facilities, cleaning, security, IT services

To build

from £695 · UK typical £1,500 to £3,000

'We should post more' has been on the list since March.

1. Picks a topic from what people really search for.
2. Drafts it in your business's voice.
3. Checks the facts and prices.
4. Waits for your yes.

Saves

Writing posts from a blank page, and the months nothing goes out.

You stay in control

Nothing publishes without your yes.

Suits

Trades, clinics, local services

To build

from £149 a post